Privacy Policy

Last Updated: July 6, 2026

OnyxHR respects your privacy. This Privacy Policy explains how OnyxHR collects, uses, discloses, and protects information when you visit OnyxHR.com, contact us, request information, use our website forms, or otherwise interact with us online or in connection with our business services.

This Privacy Policy applies to information collected through our website and general business communications. Some payroll, HR, benefits, compliance, and employee-related services may be provided through separate platforms, client agreements, employer notices, or third-party systems. In those cases, additional privacy terms or notices may apply.

1. Information We Collect

We may collect the following types of information:

Contact Information
This may include your name, company name, job title, email address, phone number, mailing address, and any other information you provide when contacting us.

Business Information
This may include information about your company, number of employees, payroll needs, HR needs, benefits interests, compliance questions, or service inquiries.

Website and Device Information
When you visit our website, we may automatically collect information such as your IP address, browser type, device type, operating system, referring website, pages viewed, time spent on pages, and general usage data.

Form and Communication Information
If you submit a contact form, request a consultation, subscribe to updates, or communicate with us by email, phone, or other channels, we may collect the information you choose to provide.

Payroll, HR, and Employee-Related Information
When OnyxHR provides services to business clients, we may process employment, payroll, tax, benefits, onboarding, timekeeping, or compliance-related information. This may include sensitive personal information such as Social Security numbers, tax forms, banking information for direct deposit, compensation details, employment records, and other information necessary to provide contracted services. This type of information is generally collected from or on behalf of our business clients and handled according to applicable agreements, laws, and service requirements.

2. How We Use Information

We may use collected information to:

Respond to inquiries and service requests.

Provide payroll, HR, benefits, compliance, onboarding, and related business services.

Prepare proposals, quotes, consultations, and client communications.

Operate, maintain, and improve our website.

Understand website traffic and user behavior.

Send service-related communications.

Send marketing communications, newsletters, or updates when permitted.

Maintain business records.

Protect against fraud, unauthorized access, security incidents, or misuse.

Comply with legal, tax, accounting, employment, and regulatory obligations.

We do not use sensitive payroll, tax, or employment information for unrelated marketing purposes.

3. How We Share Information

We may share information with:

Service Providers and Vendors
We may share information with trusted vendors who help us operate our website, manage communications, process payroll or HR services, host data, provide software platforms, support analytics, or deliver business services.

Business Clients
When we provide payroll, HR, or employee administration services, information may be shared with the applicable employer or client as necessary to perform those services.

Government Agencies and Legal Authorities
We may disclose information when required to comply with tax reporting, payroll obligations, employment laws, court orders, subpoenas, government requests, audits, or other legal obligations.

Professional Advisors
We may share information with attorneys, accountants, auditors, insurers, consultants, or other advisors as needed for business, legal, compliance, or risk-management purposes.

Business Transfers
If OnyxHR is involved in a merger, acquisition, financing, reorganization, sale of assets, or similar business transaction, information may be transferred as part of that transaction.

We do not sell personal information for money.

4. Cookies and Website Tracking

Our website may use cookies, pixels, analytics tools, or similar technologies to improve website performance, understand visitor activity, remember preferences, and support marketing or measurement efforts.

You may be able to disable cookies through your browser settings. Some website features may not function properly if cookies are disabled.

At this time, our website may not respond to “Do Not Track” browser signals. If OnyxHR becomes subject to legal requirements involving opt-out preference signals, Global Privacy Control, or similar mechanisms, we will update our practices and notices accordingly.

5. Third-Party Websites and Platforms

Our website may link to third-party websites, software platforms, portals, or services. OnyxHR is not responsible for the privacy practices, security, or content of third-party websites or platforms. We encourage you to review the privacy policies of any third-party services you access.

6. Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no website, system, or method of transmission is completely secure. We cannot guarantee absolute security of information transmitted to or stored by us.

7. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, provide services, maintain business records, comply with legal obligations, resolve disputes, enforce agreements, and meet payroll, tax, accounting, employment, or regulatory requirements.

Retention periods may vary depending on the type of information, the nature of our relationship with you or your employer, and applicable legal obligations.

8. Your Privacy Choices

Depending on your location and the nature of your relationship with OnyxHR, you may have certain rights regarding your personal information. These may include the right to:

Request access to personal information we maintain about you.

Request correction of inaccurate information.

Request deletion of certain information.

Request information about how we collect, use, or disclose personal information.

Opt out of certain marketing communications.

Limit certain uses or disclosures of sensitive personal information, where applicable.

To make a privacy request, please contact us using the information listed in the “Contact Us” section below. We may need to verify your identity before responding.

Please note that certain information may be exempt from deletion or correction requests when we need to retain it for payroll, tax, accounting, legal, compliance, employment, fraud-prevention, or contractual purposes.

9. California Privacy Notice

This section applies to California residents to the extent required by the California Consumer Privacy Act, as amended by the California Privacy Rights Act, and related regulations.

Depending on how you interact with OnyxHR, we may collect the following categories of personal information:

Identifiers, such as name, address, email address, phone number, IP address, Social Security number, or other government identification numbers.

Customer records information, such as contact details, billing information, payroll information, tax information, or employment-related records.

Commercial information, such as services requested, purchased, or considered.

Internet or network activity, such as website usage data, browser information, and interaction with our website.

Professional or employment-related information, such as employer name, job title, employment status, payroll details, onboarding information, or HR records.

Financial information, such as banking or direct deposit information when required for payroll or related services.

Sensitive personal information, such as Social Security numbers, tax identifiers, banking information, payroll information, or employment-related information necessary to provide services.

We may collect this information from you, your employer, our business clients, service providers, website technologies, public sources, or other authorized sources.

We use this information for the business and commercial purposes described in this Privacy Policy, including providing services, maintaining records, complying with legal obligations, protecting security, and communicating with clients or prospective clients.

We may disclose personal information to service providers, business clients, government agencies, professional advisors, and other parties as described in this Privacy Policy.

We do not sell personal information. We do not knowingly sell or share personal information of individuals under 16 years of age.

If we engage in activities that qualify as “sharing” personal information for cross-context behavioral advertising under California law, we will provide applicable opt-out rights and update this Privacy Policy accordingly.

California residents may have the right to know, access, correct, delete, opt out of sale or sharing, limit certain uses of sensitive personal information, and not be discriminated against for exercising privacy rights.

10. Employee, Applicant, and Client Workforce Information

OnyxHR may receive or process employee, applicant, contractor, or workforce-related information in connection with services provided to our business clients.

In many cases, the employer or business client is responsible for providing required privacy notices to its employees, applicants, contractors, or workforce members. OnyxHR processes such information as needed to provide payroll, HR, benefits, compliance, or related services.

If you are an employee, applicant, contractor, or workforce member of one of our clients and have questions about your personal information, please contact your employer first. OnyxHR may need to coordinate with the employer before responding to certain requests.

11. Children’s Privacy

Our website and services are intended for businesses and adults. We do not knowingly collect personal information from children under 13 through our website. If we become aware that we have collected personal information from a child under 13 without appropriate consent, we will take reasonable steps to delete it.

12. Marketing Communications

If you receive marketing emails from us, you may unsubscribe by following the instructions included in the email or by contacting us directly. Even if you opt out of marketing communications, we may still send transactional, service-related, legal, or account-related communications.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the “Last Updated” date above. Any changes will be effective when posted unless otherwise stated.

We encourage you to review this Privacy Policy periodically.

14. Contact Us

If you have questions about this Privacy Policy or would like to submit a privacy request, please contact us:

OnyxHR
Website: www.OnyxHr.com
Email: marketing@onyxhr.com
Phone: (661) 535-2557
Mailing Address: 1508 18th St Ste 302, Bakersfield, CA 93301